Difference between a project phase and a process group

1. Your company appointed you as the project manager for a new innovative HR project. This project will need a dedicated project team made up primarily of outside contractors. You will need little, if any, personnel support from in house. The creation of this new HR product will be outside of the core competencies of the company. What type of project organization would work best in this situation, and why?

2. You have been a project manager for a number of years now. A new team member comes to you and asks, “What is the difference between a project phase and a process group?” How would you answer this question?

3. You are the project manager on a large procurement project. Your project sponsor just returned from a project management conference. Your project sponsor states that he or she learned of a new tool for project management known as a resource calendar at the conference. What is a resource calendar?

4. Your project sponsor has just returned from her first project management seminar. She expresses that she was very interested in three concepts at the seminar. She would like you to provide more information on these concepts. In particular, she would like to better understand the relationship among BAC, ETC, and EAC.

5. You have just submitted the monthly project status report to senior management. A senior manager calls you on the phone and asks you to explain what is meant by a CPI of 1.2 and a SPI of 1.3.  What would your answer be to this senior manager?

6. Your project sponsor has just returned from a project management conference. He is intrigued by two new terms he heard. These terms are QFD and VOC. What do these terms mean, and where are they used in project management?

7. A new project team member wants to know more information about the differences between a centralized procurement department and a decentralized procurement department from the perspective of a project manager. What would you tell them?

8. Question below:

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9. Your project team currently has 14 members including yourself. Next week, two new contractors will come on board. How many communication channels do you have currently? How many will you have next week? By how many channels did your project grow with the addition of the two contractors?

10. You are a project manager on a software development project. Senior management wants this software project to be completed in the fastest, most cost-effective manner possible. With that in mind, you are considering what testing scheme to use for the software. You have three choices: Alpha testing, in which you test the product only once; Alpha and Bravo testing, in which the product is tested twice; or doing no testing at all on the software. If you choose Alpha testing, it will cost $2 million to the project and will likely produce a successful product with little rework 40% of the time. If you do both Alpha and Bravo testing, it will cost the project $4 million and will likely produce a successful product requiring little or no rework 75% of the time. If you choose a no testing scheme, you will incur no additional cost, but will likely only produce a successful product 20% of the time. If the product fails after testing, it will cost the company $15 million. Using a decision tree analysis, determine which scheme would be best for this project. Explain your answer.

11. You have just been appointed as the project manager of a major international project. As the new project manager, you have decided as your first project decision to visit all of the various job sites around the world working on your project. At one of these sites, the prime contractor working at that site invites you to her home. The home overlooks the Pacific Ocean and has a wonderful view of the entire area. She mentions that you could bring a significant other and stay in the home on vacation if you simply approve a number of change requests that the former project manager had not gotten to before he or she left the position. She said she needs these change requests approved as soon as possible so that the project can continue. What should your next actions be?

12. Your organization has a major financial project on the horizon. You are very adept at financial management, so you are assigned the project manager for this project even though you have no training in project management. Is there a project management term to describe this phenomenon, and is this organizational behavior conducive to a successful project?

13. You are developing the most important document on a project-the document that without which you have no project. This document allows for the release of company funds to do the project. What document are you creating? What process are you performing? What are the inputs to this process? Describe each of these inputs.

14. Upon returning from a project management conference, a project team member expresses frustration with some of the material presented at the conference. In particular, he or she does not understand what is meant by statistical independence and mutual exclusivity. What do these terms mean? Provide examples of each.

15. You have been assigned to a new project at your company. The previous project manager was about to begin the stakeholder analysis. Explain how a stakeholder analysis is performed.

16. Your project is progressing well in your estimation. Your team has collected the following data.  From this data, calculate the project’s ETC. Activity A is 60% complete at a cost so far of $50,000. It was estimated to cost $200,000 when finished. It is at the end of week three of five. Activity B is 85% complete at a cost so far of $150,000. It was estimated to cost $80,000 when finished. It is at the end of week four of five. Activity C is complete at a cost so far of $110,000. It was estimated to cost $100,000 when finished.

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