Ivey School of Business: Doctoral Tracking Database


This assignment encompasses the first part of a two-part case. You will create an E-R model for each part of this assignment, using the Ivey School of Business Doctoral Tracking Database case. For this first part of the assignment, you will be modeling only a portion of the information – the basic information that must be kept about each student and faculty member and a relationship between them. Be sure to read the entire case for context and additional information relating to the student, but the core of your model will be on the first paragraph of page 4:

“Of course, basic information had to be kept on each student: first and last name, student number, home address and telephone, office number and office phone, spouse’s name, enrollment status (full-time, part-time, on leave or withdrawn). In addition, the date the student enrolled in the program was recorded in order to monitor the university requirement that the doctoral program be completed in a maximum of seven years, and the names of the student’s academic advisor, thesis advisor, the members of the thesis examining committee, and the thesis title all had to be recorded. For future reference, the Ph.D. program office also wanted to record each student’s date of convocation, whether the thesis contained international content and what the student’s first permanent job was after graduation.”

[David Kolterman and Sid Huff. 1997. “Ivey School of Business: The Doctoral Tracking Database” Ivey Management Services, case 9A98E015, page 4]

Include the following information in this Part 1 submission.

  • For each student, you must track the student’s name, home telephone number, home address. You must also track enrollment status and the date that enrollment status started.
  • For each faculty member, you must track the faculty member’s name, office telephone number and office number.
  • The relationship between faculty and students is:
    • each student must have one and only one academic advisor.
    • each faculty member may have one or more student advisees.
    • any information such as keys, needed to track this relationship must also be modeled.
  • Names of the student’s academic advisor, thesis advisor, the members of the thesis examining committee, and the thesis title all had to be recorded.

You will have to adjust this model later, based on the additional information in the case, but for now, remember to only include the above information. Save a copy of this first model as a reference for an assignment in Module 3a.

Refer to the sample reports fragments below to help you understand some of the requirements for part 1. If the model you are creating were implemented, it should allow for the generation of those reports.

Learning Objectives

  • Develop Entity-Relationship modeling skills and use correct formatting; model everything in the description in at least third normal form.
  • Model data from a set of requirements (using a standard set of techniques).


For the modeling assignment, use the Visio Database Model Diagram with Crow’s Foot notation (because, among other reasons, it is much easier to draw). Within the diagram you must specify all entities, attributes (specifying unique identifiers and optionality), and relationships (including cardinality and optionality). Be sure to resolve all many-to-many relationships. The model should be presented no less than third normal form.

Grading Criteria

  1. Represent information appropriately
  2. Create a well-designed, normalized ER model following all formatting standards
  3. Communicate information appropriately and effectively

Of course, you must follow the format requirements. If you have any questions, ask them in a timely manner.

Student Status Report

Student Current enrollment status Years enrolled Academic advisor
Alcott, Louisa Mae full-time 5 Graham, Martha
Asimov, Isaac part-time 3 Baryshinokov, Mikhail
Bronte, Emily withdrawn 1 Robbins, Jerome
cummings, e e full-time 7 Mitchell, Arthur
Eliot, Thomas Sterns on leave 5 Jooss, Kir
Shelly, Mary Wollstonecraft on leave 3 Mitchell, Arthur
Singer, Isaac Bashevis full-time 4 Nureyev, Rudolf
Vonnegut, Kurt part-time 2 Astaire, Fred
Walker, Alice full-time 4 Astaire, Fred


Enrollment Status

Name Status Date
Alcott, Louisa Mae Enrolled 1/1/14
Alcott, Louisa Mae On leave 6/30/14
Alcott, Louisa Mae enrolled 9/1/14
Asimov, Isaac Enrolled 1/1/13
Asimov, Isaac Withdrawn 9/1/14

Thesis Committee Report

Student Thesis title Thesis advisor Thesis committee members
Alcott, Louisa Mae Little Women Holm, Hayna Astaire, Fred
Baryshinokov, Mikhail
Graham, Martha
Kelly, Gene
Asimov, Isaac I, Robot Jooss, Kir de Mille, Agnes
Graham, Martha
Nureyev, Rudolf
Robbins, Jerome
Eliot, Thomas Stern Is 5 Alonso, Alicia Dunham, Katherine
Fonteyn, Dame Margot
Nureyev, Rudolf
Vestris, Gaetano
Shelly, Mary Wollstonecraft Frankenstein, or the Modern Prometheus Mitchell, Arthur Astaire, Fred
Baryshinokov, Mikhail
Pavlova, Anna Matveyevna
Robinson, Bill (Bojangles)
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